I have a word document with a table of 6 exact cells on a full page table. In those cell areas I have been printing tickets with a list and a mail merge and updating labels. I call to an excel list of 1-2000 and then I generate all the pages through the Finish and Merge option. This all works perfect. I get 2000 individually numbered tickets to print...however...I then have six tickets printed on a page of paper with ticket numbers 1, 2, 3, 4, 5 ,6 then the next page has 7,8,9,10,11,12. This is fine but I then have to cut and stack these tickets in groups of six and at that point none of the numbering is sequential. The tickets are basically random.
In the example I explained, I was using a list, but did it with un-linked text boxes using “continue from previous number” and “continue numbers across stories.” I’m guessing that there is no way to tell InDesign that even though there are 4 text boxes on the page, that there are two different lists? I’d probably have to just create two threaded stories for that scenario to work.

CK Note: Word 2007 - 2013 interface has an different automatic numbering scheme which I have been told is much less subject to corruption. Microsoft Word 2010 Bible by Herb Tyson, MVP. However numbering is still very imperfect in these later versions. I still recommend following Shauna Kelly's step-by-step instructions (see above) if setting up numbering in a template or in a document likely to be heavily edited. If you start without doing this and end up with "spaghetti numbering," fixing it will be a very large chore!
My quick process involves setting up a row of plaques with a01, a02, a03, thru a09. Then copy the plaques to the clipboard. Run the REPLACE TEXT feature to replace "a" with "1". Move row down and paste clipboard back into page. Run REPLACE TEXT to replace "a" with "2". Repeat until I get all the numbers. It's faster than manually typing the numbers in but I know there's go to be someway of automating the process.

The next step is to create the simple Excel workbook that contains the ticket numbers. Open a blank Excel sheet. Using Figure B as a guide, create the ticket numbering sheet and save it, making sure to note the new workbook's name and location. As we discussed earlier, the Excel workbook stores the ticket numbers. In this example, we'll create 11 tickets numbered 100 through 110. You'll need to update the ticket values for each merge.
Warning  Making even minor changes to an outline numbering scheme won't necessarily change the initial position you've selected in the gallery, but rather may create a new gallery position, overwriting an existing one. Because of this problem, attaching numbering to styles is strongly recommended. This is covered in greater detail later in this chapter and in the chapter on Styles.
I have been researching using sequential numbers for invoices an purchase orders, but all of them seem to advance the number eithe every time the document is opened or saved. My purchase order is par of a larger file, and since I will be opening and saving the fil without necessarily writing a purchase order I need more control ove its advancement. I was wondering how I could create a button that whe pressed or selected would advance the number by 1? Also, how could make it create a unique number depending on who's creating the purchas order. For example, let's say the user is ...
I am creating a file in inDesign for a client that is asking for numbered tickets. They'd like to be able to print a specific number for each ticket. I've read some of the older answers for similar questions that refer to Data Merge, but I'd prefer not to take that route if avoidable. What I'd ultimately like to do is create a space for the numbers to go, select the number of pages within the Print menu, and have the spaces populate with the corresponding numbers while printing.
Yes, I’m a little confused by your brief too. The script that I describe here will create an array of numbers using any step value that it offers, including by 1 number each time. Whether you put the resulting list directly into InDesign as text, or indirectly using the Data Merge feature is up to you. Perhaps learn more about the Data Merge feature of InDesign itself – David Blatner has a great series on Lynda.com that will explain Data Merge much more than I can on this thread.
In the example I explained, I was using a list, but did it with un-linked text boxes using “continue from previous number” and “continue numbers across stories.” I’m guessing that there is no way to tell InDesign that even though there are 4 text boxes on the page, that there are two different lists? I’d probably have to just create two threaded stories for that scenario to work.

Thank you for these clear instructions. I have had the same problem as Mommy Vaughan and followed the suggestion. However, on re-opening the Word document, I have the dialogue box Invalid Merge Field. I have to use Task Manager to close down Word. I am using Word 2010. Maybe that is part or all of the problem. Any ideas please? I need to sort this by tomorrow night to print them on Monday!


There’s an old Steve Martin joke about how to make a million dollars which starts, “First, get a million dollars…” That’s the key to this trick, too: First, get a bunch of numbers. Here’s a file with 1,197 numbers in it. Now import or paste those numbers into a thread so that the numbers appear in the right place. If you need two matching numbers, just import it twice.
Yes it can be used for other documents. I use it as a basis to generate addressed letters to clients etc. Potentially you could use it with Access, but you’d have to set it up as a Mail-Merge document – but it would take a bit of fiddling around to get both mail-merge and the sequential numbering to work at the same time. it’s a matter of experimenting – I don’t have any other suggestions – it’s up to you to adapt it to your own needs.
Another master layer is created for the names of the weekdays, which are also common to all pages. The sequential position of the background and the weekdays is different, which is why two master layers are needed. The weekdays layer is sixth from the bottom in the sequence of layers. This master layer must be placed on top of all layers (Figure 9).
You may wonder whether typing 1, 2, and 3 would be easier than using the ListNum field. Although doing that may be easier initially, the value of using the ListNum field becomes apparent when you cut and paste. When a paragraph contains multiple numbered items that you move or delete, Word automatically updates the ListNum fields. Using ListNum fields assures you of accurate numbering within a paragraph throughout the document. sequential numbering using coreldraw
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