Word includes a special sequencing field that you can use to do all sorts of numbering. You can even use the SEQ field to help create broken numbered lists. (A broken numbered list is one in which the flow of the list is interrupted by paragraphs of a different format.) This approach to creating numbered lists is particularly helpful and much less prone to the problems inherent in Word's built-in list numbering. For the purposes of this tip, the format of the sequence field is as follows:
If you start to type in what appears to be a numbered list, Word formats your manually typed "numbers" to an automatic numbered list. The main benefit of this option is that you do not need to click any button to start numbering and you can choose your numbering style as well. For example, if you type "(a) some text" and press Enter, it starts numbering using the "(a)" format.
Thank you for these clear instructions. I have had the same problem as Mommy Vaughan and followed the suggestion. However, on re-opening the Word document, I have the dialogue box Invalid Merge Field. I have to use Task Manager to close down Word. I am using Word 2010. Maybe that is part or all of the problem. Any ideas please? I need to sort this by tomorrow night to print them on Monday!
This chapter (web page) takes you through how numbering is supposed to work in Word and the various controls. It is useful, but primarily on SEQ fields and simple numbered lists and also as reference showing the menus, dialogs and controls and going through the concepts for outline numbering. To actually set up outline numbering that works, refer to the Kelly and McGhie articles.
GREAT tip with lots of uses! Thank you. This will save me hours of work on some tickets I’m designing. However, I also need to set up table tents that have numbers on them. They’re 2-up, and are folded, so each number needs to appear twice on the same page. In short, I want a page with 1/1 and 2/2, and I’m getting 1/2 and 3/4. Am I missing an obvious fix? Thank you.
Perhaps your explanation already addresses this, but I can’t see it. Is there any way this script can be used for printing multiple-up in numeric sequence? For example, if I’m running 1000 postcards 4-up (on 250 sheets). I need the 4 cards on page 1 to be numbered 1, 251, 501, 751; then the 4 cards on page 2 numbered 2, 252, 502, 752; etc., so that when the sheets come out of the printer and are cut into 4, I have a stack of 1-250, a stack of 251-500, a stack of 501-750 and a stack of 751-1000.
Thank you for these clear instructions. I have had the same problem as Mommy Vaughan and followed the suggestion. However, on re-opening the Word document, I have the dialogue box Invalid Merge Field. I have to use Task Manager to close down Word. I am using Word 2010. Maybe that is part or all of the problem. Any ideas please? I need to sort this by tomorrow night to print them on Monday!
I'm using Column A of a spreadsheet to number some items in Column B. I've been using Excel's automatic series-filling function, where you drag down from the lower right corner of a cell. However, since some of the rows in Column B are empty, and I don't want them numbered, I have to stop numbering and manually "jump" over the blanks in Column A. Is there a way to automatically number down in Column A, while skipping over the blanks and continuing where I left off? I.e. 1 2 3 4 5 ? Thanks much. Try this in A1: =IF(B1<>"",COUNTA($B$1:B1),"...
Typically the second option of saving as a CSV file is the one to choose for use with Data Merge. Click the create button to choose a file name and location, make sure that a header has been assigned and click OK. This creates the CSV file that contains the sequential numbers that can then be used in a Data Merge by opening the Data Merge palette, clicking the flyout and clicking Select Data Source…
 Does anybody have an easy way to set up sequential numbering in Coreldraw? Our shop has to lay out unit number plaques for vinyl cutting and sometimes my employee has to manually type in hundreds of numbers. I've read all the print merge suggestions for raffle tickets and such but I need the numbers entered into an object and not during the print process. 
If you need to apply numbering within a paragraph rather than to the entire paragraph, you use Word's ListNum feature. Using the ListNum feature will allow you to take advantage of the numbering system you're currently using in your document (it will use the one you implemented most recently if you're not currently using a numbering system). The ListNum Field is available in Word 97 and later and interacts with multi-level list numbering (which should be linked to styles as set forth here). Here is a brief explanation of differences between the ListNum field and the Seq field. sequential numbering using indesign
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