Hello Bruce, I seem to be having a different problem altogether. I created my ticket in word using logos and text boxes as needed, ticket looks great. I followed your very clear instructions but when I did the Finish & Merge I got this message, "You cannot include DATA, NEXT, NEXTIF, or SKIPIF fields in comments, headers, footers, footnotes or endnotes." I then click on OK and get this, "A field calculation error occurred in record 1. Bruce any help would be much appreciated. Thank you!!
I need a running number from 1001-1200, so after I apply the print merge, it creates 200pgs of the voucher.When I try to save this file, it takes almost half an hour to do so.I think this is due to the heavy file size?In addition, the local print shop knows nothing about print merge and imposition, so I have to prepare the artwork readily in A3 size to print.The imposition creates a 10pgs files.I wanted to save this as PDF to preserve the color, but it turned out to be a nightmare (in daytime) for me that it takes more than2 hours to generate the 10pgs PDF.
Hello Bruce, I seem to be having a different problem altogether. I created my ticket in word using logos and text boxes as needed, ticket looks great. I followed your very clear instructions but when I did the Finish & Merge I got this message, "You cannot include DATA, NEXT, NEXTIF, or SKIPIF fields in comments, headers, footers, footnotes or endnotes." I then click on OK and get this, "A field calculation error occurred in record 1. Bruce any help would be much appreciated. Thank you!!
It depends what the design is for the tickets. But if you set up primary text frames, linked for the area for the numbers, you can create a numbered list with the numbering format you want. Then, just pour in a whole load of paragraph returns that have that numbered list applied. And make sure each numbered paragraph is set to start in the next column.

See Word's Numbering Explained by John McGhie, MVP - comprehensive and not pretty (Downloadable pdf file in letter size) - Reading this is vital to anyone attempting to use automatic numbering or bullets in a law office setting or other places where the documents are likely to be reused or heavily edited. See also How to Create a Template with a downloadable template with style-based numbering.


If the second number on your raffle ticket is one higher than the first number, you must have accidentally put the <> tag after the first number (causing the next number, on the same ticket, to increase by one). You only need the <> after the second number on each ticket, so the next ticket gets a new number. (But you don't need it on the final ticket on the **page**, because the next **page** automatically gets a new number)
I have done this twice now, getting flustered. The ticket part the person keeps has the correct sequential number on it, but the side that we keep has the same number on it for the whole page. What part am I missing, at first I did not uncheck the box, but this time I did but have the same number on the stub side that we keep with the person's name, etc
My quick process involves setting up a row of plaques with a01, a02, a03, thru a09. Then copy the plaques to the clipboard. Run the REPLACE TEXT feature to replace "a" with "1". Move row down and paste clipboard back into page. Run REPLACE TEXT to replace "a" with "2". Repeat until I get all the numbers. It's faster than manually typing the numbers in but I know there's go to be someway of automating the process.
Some drawbacks to this feature are that you lose a little control when you are typing. Word formats for you and some users do not like this. Also, on certain items, you will get a number when you do not expect or need one. For example, you have an attorney whose name begins with an initial (A. George Smith). When you type the name and press ENTER, the first initial "A." converts to an automatic number.
Law firms use numbered lists daily to prepare contracts, pleadings, letters and memos. Word makes activating and customizing numbering fairly straightforward. You can create simple numbered lists, such as A, B, C and 1, 2, 3. You can also customize these lists to setup specific numbering styles for your firm and practice group. Multilevel lists such as I, A, 1 are handled through Word's Outline Numbering feature, which is explained later in this chapter. Many firms rely on outline numbered lists to draw up contracts and pleadings. Like numbered lists, outline numbered lists can be customized.
For the calendar project, you will need 12 pages -- one for each month of the year. You can create multiple pages by duplicating the first page (with all its layers). Before you do that, however, you can rename the layers on Page 1, so that when you duplicate the page and its layers, the names of the layers are duplicated on the other pages as well. For example, I have given the layers intuitive names that indicate the type of content that I will place on each layer: Dates, Advertisements, Logo&Month, and Back&Photos. When you have renamed the layers on the first page, duplicate the page by right-clicking the Page 1 tab at the bottom of the application window and choosing Duplicate Page from the pop-up menu. Since you haven't added any objects to the page yet, you can accept the default options in the Duplicate Page dialog box and click OK. Repeat this process to create all 12 pages of the calendar. You can now rename the pages with the corresponding names of the months (Figure 3).
The process described in this tip works best if you have a single list in your document. Note that the sequence field starts at the beginning of the document and numbers through the whole document, based on the identifier you use. If you are going to have multiple lists in your document, then you can add a second AutoText entry to help with this. The only difference in the above steps is that the SEQ field you define would look like this:
Thank you for these clear instructions. I have had the same problem as Mommy Vaughan and followed the suggestion. However, on re-opening the Word document, I have the dialogue box Invalid Merge Field. I have to use Task Manager to close down Word. I am using Word 2010. Maybe that is part or all of the problem. Any ideas please? I need to sort this by tomorrow night to print them on Monday!
GREAT tip with lots of uses! Thank you. This will save me hours of work on some tickets I’m designing. However, I also need to set up table tents that have numbers on them. They’re 2-up, and are folded, so each number needs to appear twice on the same page. In short, I want a page with 1/1 and 2/2, and I’m getting 1/2 and 3/4. Am I missing an obvious fix? Thank you.
Hello, I'm looking for a way to quickly find what numbers are missing in column B. I can sort them ascending, but how do I find if there are missing numbers? 1 2 3 5 6 7 9 I need to know 4 and 8 are missing. Thank you. One way: select B2:Bx. Choose Format/Conditional Formatting... CF1: Formula is =(B2-B1)>1 Format1: / or, without sorting, select column B (with B1 active): CF1: Formula is =AND(B1>MIN(B:B),COUNTIF(B:B,B1-1)=0) Both CF's will activate if there are missing numbers before them. In article <28706E9E-2624...
You can change the numbers in the list by restarting the sequence or by specifying a new start number. You can change the list's style. You can do anything to this list that you can do to a normal numbered list because it is a numbered list, with one exception: the list, while easy to format, is fixed. If you delete an item, the list updates accordingly, but I haven't found a way to add numbers.
Word's numbering feature is easy to use, but it doesn't work in all situations. For instance, it can't handle an inline number sequence. By inline, I mean a sequence of numbers positioned within regular text. Fortunately, the SEQ field code handles these situations. I'll start by showing you how to insert the SEQ field code manually, for those one-time occurrences. If you use this feature often, you'll want to add AutoCorrect items for quick insertion into your text. So we'll look at that, too.
When the “Current Page Number” placeholder sits on a master page, every page to which you assigned that specific master page will display this variable – the number will change automatically on every page. If you change the style assigned to the placeholder on the master page (let’s say you set it to bold), all page numbers will update to that style (all numbers will become bold).
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